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  • A. Eligibility

    1. Which enterprise is eligible to apply for the EMF?

      An enterprise applying for funding support under the EMF must fulfil the following requirements:

      • It must be registered in Hong Kong under the Business Registration Ordinance (Cap. 310).

      • It must meet the Government’s definition of an SME, i.e. if it is engaged in manufacturing business, it must employ fewer than 100 persons in Hong Kong; and if it is engaged in non-manufacturing business, it must employ fewer than 50 persons in Hong Kong.

      • It must have substantive business operations in Hong Kong at the time of making the application.  An enterprise holding a shell business registration or having its main business operation outside Hong Kong will not be regarded as having substantive business operations in Hong Kong.

      • If it has previously received funding support under the EMF, the cumulative amount of funding received must not exceed the prevailing cumulative funding ceiling.  Applicant enterprises which have similar business registration details (e.g. nature of business, address, contact numbers, shareholder/directorship) will be treated as connected enterprises.  For the purpose of the cumulative funding ceiling, connected enterprises are treated as if they are one enterprise, i.e. the cumulative amount of funding received by the connected enterprises concerned are aggregated and must not exceed the cumulative funding ceiling.

      • It must not be the organiser/co-organiser/service provider or a related company of the organiser/co-organiser/service provider of the export promotion activity and the related services covered by the application.

      For the purpose of the EMF, “enterprise” refers to a legal entity which is engaged in any form of business for the purpose of gain.  Non-profit-making or non-profit-distributing organisations are not eligible. 

      Moreover, Trade and Industry Department (TID) may request the applicant enterprise to provide relevant documents to prove that it has substantive business operations in Hong Kong at the time of making the application.  TID will make reference to various factors when considering whether the applicant enterprise has substantive business operations in Hong Kong, please refer to the Eligibility for further details.
       
    2. Is a non-profit distributing organisation eligible to apply for the EMF?

      Non-profit-making or non-profit-distributing organisations are not eligible.

    3. Is an activity organiser eligible to apply for the EMF?

      The organiser/co-organiser/service provider or a related company of the organiser/co-organiser/service provider of the export promotion activity and the related services covered by the application is not eligible to apply for the EMF.

    4. Which export promotion activities are eligible for funding support under the EMF?

      EMF provides funding support to SMEs for their participation in the following export promotion activities to promote their own products and/or services.  Such export promotion activities/platforms must be organised/operated by organisations with a good track record:

      1. Trade fairs/exhibitions outside Hong Kong.

      2. Business missions outside Hong Kong.

      3. Local trade fairs/exhibitions which mainly target at markets outside Hong Kong.

      4. Placing advertisements on trade publications which mainly target at markets outside Hong Kong.

      5. Export promotion activities (such as placing advertisements, keyword search, listing product information, setting up or enhancing online shop, participating in virtual exhibitions, etc.) which are conducted through electronic platforms/media and which mainly target at markets outside Hong Kong.

      6. Setting up or enhancement of a corporate website/mobile application of the applicant enterprise which mainly targets at markets outside Hong Kong.

    5. Which business missions are eligible for funding support under the EMF?

      To be eligible for the EMF, the itinerary of the business mission must demonstrate that the mission is mainly targeting at markets outside Hong Kong.  For business missions organised by the Government, Government-related organisations or non-profit distributing trade and industrial organisations for the purpose of market expansion, the itinerary must include business meetings with the local government, the local trade and industry or the local trade and industrial organisations of the city of the activity, or include factory or site visits in the city of the activity.

      For other business missions, the itinerary of business missions must include one-on-one business matching sessions for enterprises to meet with foreign buyers so as to provide ample opportunities for participants to meet potential customers directly to explore export promotion opportunities.

      The business missions must be organised/ operated by local organisations with a good track record.  TID will evaluate the overall arrangement for the business mission including the aim, the number of participants and other relevant details to determine its eligibility for the EMF.  Individual activity on the itinerary with export promotion element may not necessarily enable the mission meeting the eligibility requirements for the EMF.  Business mission comprises tours only will not be considered.  Conferences, workshops and seminars that mainly assist SMEs to understand relevant development in their businesses or in technology exchange are not within the scope of funding support under the EMF. 

      In addition, business trip outside Hong Kong including visiting a trade fair/exhibition or a business partner(s)/client(s) organised/attended by an SME, regardless of whether arrangement for air-ticket and hotel accommodation is made by the SME concerned or through a travel agent/business partner/client, will not be regarded as an eligible business mission.

    6. Which electronic platforms/media and which export promotion activities conducted through electronic platforms/media are eligible for funding support under the EMF?

      To be eligible for the EMF, electronic platform/media (including trade portals, search engines, social media and electronic publications) must be mainly targeting at markets outside Hong Kong.  Export promotion activities, such as advertising, product information listing, keyword searching, setting up or enhancing online shop, and participating in virtual exhibitions through eligible electronic platform/media are eligible for funding support under the EMF.

      In considering whether an electronic platform/media mainly targets at markets outside Hong Kong, TID will make reference to various factors, including how the electronic platform/media can facilitate the applicant enterprise in export promotion, the domain name of the platform/media, type of language used, content, function, type of target visitors and geographical distribution of visitors/downloads, etc.  In general, for a platform/media to be considered as mainly targeting at markets outside Hong Kong, the number of local visitors/downloads of the platform/media should not exceed 30% of its total number of visitors/downloads.  The electronic platform/media must be operated by organisation with a good track record.

    7. Which corporate websites/mobile applications are eligible under the EMF?

      Corporate website/mobile application of an applicant enterprise must be mainly targeting at markets outside Hong Kong.  In considering whether a corporate website/mobile application mainly targets markets outside Hong Kong, TID will make reference to various factors, including how the website/mobile application can facilitate the applicant enterprise’s export promotion, type of language used, content, function and proof of the applicant enterprise’s export business, etc.

      In addition, for corporate website, the domain name of the website in question must be owned by the applicant enterprise.  For corporate mobile application, the application must be published by the applicant enterprise on app store(s) and available for download in overseas markets.  The corporate website/mobile application under application must contain information about the applicant enterprise, its products or services, as well as its full company name and Hong Kong contact information.  The service provider for the setting up/enhancement of the website/mobile application must be an information technology company with a good track record.

    8. How can an applicant enterprise check if an activity/ trade publication/ electronic platform or media has previously been approved by the EMF?

      An applicant enterprise can make use of the online service “List of Previously Approved Activities / Trade Publications / Electronic Platforms or Media” to search for information on the export promotion activities, including local and overseas trade fairs/exhibitions, business missions, trade publications as well as electronic platforms/media which have been approved under the EMF during the last 12 months.  The List of Previously Approved Activities is for reference only.  Applications in connection with participation in these activities will be considered on a case-by-case basis.

    9. Will a previously approved export promotion activity likewise be eligible for funding support under the EMF in the future?

      No.  All export promotion activities will be evaluated independently in accordance with the terms and conditions prevailing at the time of processing an application.  Previous approval of activities receiving funding support under the EMF should not be taken as any guarantee of approval for the same/similar activities in future.

    10. What expenditures incurred by SMEs in eligible export promotion activities will be funded by the EMF?

      For enterprises participating in export promotion activities, only the following expenditure items are eligible for funding support under the EMF:

      [Trade fairs/exhibitions]

      1. Rental fee for exhibition booth charged by organiser/co-organiser for trade fairs/exhibitions, or rental fee charged by organiser/co-organiser for other forms of participation for exhibits to be displayed at a fixed location throughout the whole period of the activity concerned including showcase, table-top display and garment rack/mannequin, if the applicant enterprise is listed as an exhibitor on the exhibitors’ list with its full company name and Hong Kong contact details.

      2. Construction, set-up and design fee of booth, transportation expenses for the components of booth and exhibits (but excluding goods intended for sales purpose), and rental charges for booth furniture for trade fairs/exhibitions.  Expenses for purchasing reusable items and the operation costs of booth (such as salaries of employees) will not be funded.

      3. Participation fee charged by organiser/co-organiser for taking up a speaking session at trade fairs/exhibitions, including exhibition-cum-conference, by booth exhibitors participating throughout the whole period of the activity concerned.  The speaking session must be offered by the organiser of the trade fair/exhibition.

      4. Fee for placing advertisement in the catalogue of a trade fair/exhibition and fee for printing of brochures/leaflets (excluding souvenirs) bearing the full company name of the applicant enterprise and the activity concerned; those brochures/leaflets must be solely for use in that activity.

      5. Fee charged by organiser/co-organiser for non-exhibitors of a trade fair/exhibition to place on-site printed advertisements including hanging banner, poster and floor sticker at a fixed location inside the contracted trade fair/exhibition venue throughout the whole period of the activity concerned.  The on-site printed advertisement must show the full company name and Hong Kong contact information of the applicant enterprise, and the location of the advertisement concerned must be offered by the organiser of the trade fair/exhibition.

      [Business missions]

      1. Participation fee of business mission charged by organiser/co-organiser.

      [Trade Fairs/Exhibitions (Overseas) and Business Missions]

      1. Travelling expenses of the proprietors/partners/shareholders and/or Hong Kong-based salaried employees of the applicant enterprise participating as booth exhibitors or mission delegates incurred between Hong Kong and the city where the activity takes place, but excluding expenses for in-town transportation and travelling expenses not related to the participation of the activity concerned.  In general, only travelling expenses incurred 5 days before the start of the activity to 5 days after the end of the activity are considered as related to the participation of the activity concerned. The maximum stay in city of transfer for connecting flight is 24 hours.

      2. Hotel accommodation expenses of the proprietors/partners/shareholders and/or Hong Kong-based salaried employees of the applicant enterprise participating as booth exhibitors or mission delegates incurred during the period of the activity concerned, but excluding expenses of stay not related to the participation of the activity concerned.  In general, only hotel accommodation expenses incurred 2 days before the start of the activity to 2 days after the end of the activity are considered as related to the participation of the activity concerned.

      [Advertisement on trade publications]

      1. Fee for placing advertisement on trade publications which mainly target at markets outside Hong Kong.

      [Export promotion activities conducted through electronic platform/media]

      1. Fee for placing advertisement and keyword searching on electronic platforms/media.

      2. Non-recurrent fee for product information listing for sales purpose, setting up/enhancing and promoting online shop on electronic platforms/media.  Expenses related to the operation and sales (such as fees for daily maintenance service of online shop, salaries of employees related to daily operation of the online shop, commission based on sales volume, etc.) will not be funded.

      3. Fee charged by the organiser for participating as an exhibitor in a virtual exhibition.

      [Setting up/enhancing the corporate website/mobile application of the applicant enterprise]

      1. Non-recurrent fee for setting up/enhancing the corporate website/mobile application of the applicant enterprise.  Expenses related to the operation and sales (such as fees for daily maintenance service of the website/mobile application, salaries of employees related to daily operation of the website/mobile application, commission based on sales volume, etc.) will not be funded.

      The above expenditures must be paid by an applicant enterprise to the organiser/co-organiser/relevant operator/service provider of an export promotion activity, or paid by sole proprietor/partners/shareholders/Hong Kong-based salaried employees on behalf of the applicant enterprise where such expenses have been reimbursed by the applicant enterprise, in order to receive funding support from the EMF.  If expenses are paid by the proprietors/partners/shareholders/Hong Kong-based salaried employees of the applicant enterprise on behalf of the applicant enterprise and reimbursed by the applicant enterprise, the applicant enterprise has to submit the payment records (e.g. copy of bank records/credit card statements showing the full name of the account holder and relevant transactions showing the full company name of the applicant enterprise).  Repayment records may be requested to substantiate the claims.

    11. Can an SME hire a freelancer for setting up or enhancement of a corporate website/mobile application of its enterprise which mainly targets at markets outside Hong Kong?

      No.  The service provider for setting up/enhancement of the corporate website/mobile application of an applicant enterprise must be an information technology company with a good track record.

    12. Could an SME be funded under the EMF as well as other public funding schemes in respect of the same activity?

      If an applicant enterprise has received or will receive any direct Hong Kong public funding (whether or not provided by the Government of the HKSAR direct) for any expenditure item(s) of its export promotion activity, it should not apply for a funding support from the EMF for the same funded/will be funded expenditure item(s) under the same activity.

    13. Could an SME commission a third party to attend an export promotion activity?

      The EMF aims at helping SMEs expand their businesses through active participation in export promotion activities.  SMEs must be directly represented by their proprietors/partners/shareholders, and/or Hong Kong-based salaried employees for the whole period of the activity concerned. Other ways of participation, including outsourcing or subcontracting to a third party will not be accepted.

  • B. Funding Ceilings

    1. What is the funding ceiling for an SME under the EMF?

      The maximum amount of funding support for each successful application is 50% of the total approved expenditure incurred by the applicant enterprise or $100,000, whichever is the less.  There is no limit on the number of applications by an enterprise for funding support under the EMF.  However, each enterprise may receive funding support under the EMF up to a cumulative limit of $800,000 and a maximum of 50% of the cumulative limit per enterprise may be used for applications relating to setting up/enhancing the corporate website/mobile application of the applicant enterprise.

    2. How can an applicant enterprise enquire about its available funding balance / previous applications?

      An applicant enterprise can make use of the online enquiry service “Enquiry on Previously Approved Applications” and “Enquiry on Applicant’s Funding Balance” by keying in its Business Registration number and any one of the EMF application number(s) to check its previously funded export promotion activity(ies) / available funding balance under the EMF.

  • C. Application Procedures

    What options are available for application under the EMF?

    SMEs may choose to apply for an initial payment of the estimated expenditure eligible for the EMF before the commencement of an export promotion activity, to be followed by an application for the final payment of the balance of the eligible expenditure after the completion of the activity concerned.  

    Alternately, SMEs may apply for reimbursement of all eligible expenditure items after the completion of the activity concerned.

    (I)  For Initial Payment cum Final Payment

    1. How to apply for initial payment?

      Applicant enterprises must submit a duly completed application form together with necessary documentation within 45 to 120 calendar days before the start date of the trade fair/exhibition or business mission, the issue date of the trade publication containing the advertisement, the commencement date of the relevant export promotion activity conducted through an electronic platform/media, or the commencement date of the relevant project on setting up/enhancing the corporate website/mobile application of the applicant enterprise.

      Applications may be lodged electronically through online e-Form, deposited in TID SME Export Marketing Fund’s Application Drop-in Box (located next to Enquiry Counter on G/F of Trade and Industry Tower) or by post or in person to TID’s SME Export Marketing Fund Branch.  Applicant enterprises should indicate clearly on the Application Form that they are applying for initial payment for their export promotion activities.

      First-time applicant must submit in duplicate a signed Funding Agreement on initial payment.  Please refer to the EMF Guide to Application for details regarding the procedures and documentary requirements.

      Successful applicant enterprises may receive up to 75% of the total preliminarily approved government funding as initial payment.  Successful applicant enterprises must also submit a corresponding application for final payment within 60 calendar days after the completion of the export promotion activity (as in the case of submitting an application for reimbursement).

      In submitting the corresponding application for final payment, applicant enterprises should provide all necessary documentation, particularly original receipt or certified true copy of receipt of each expenditure item if the receipt(s) has/have not been provided before.  On top of the EMF Guide to Application, applicant enterprises should refer to the notice of the result of the application for initial payment for the supplementary information required for their application for final payment.

    2. What documents are required for applying for initial payment?

      Applicant enterprises are required to provide company registration documents and original receipts/certified true copy of each receipt of deposit paid and the relevant booking confirmation/signed contracts/invoices/quotations (showing detailed contact information of the issuing organisation) if payments for the declared expenditure items have not been made in full upon application for initial payment.  Information regarding the export promotion activity is also required.  Please refer to the EMF Guide to Application for the detailed documentary requirements.

      For first-time application for initial payment, a signed Funding Agreement on initial payment in duplicate is also required.
       
      If necessary, TID may require an applicant enterprise to provide additional documents and explanations to substantiate an application.

    3. What is the amount of initial payment per application?

      Under the EMF, the funding ceiling for each successful application is 50% of the total approved expenditure incurred by the applicant enterprise or $100,000, whichever is the less.  Applicant enterprises may apply for an initial payment of up to 75% of the total preliminarily approved government funding.  Hence, the maximum amount of initial payment is $75,000 per successful application.  TID will determine the total final amount of government funding for the activity concerned upon receipt of a corresponding application for final payment.

      For example:
      If the applicant enterprise submits an application for initial payment with an estimated expenditure of $200,000 for an export promotion activity and TID considers all expenditures are preliminarily eligible under the EMF, the preliminarily amount of approved government funding would be $100,000 [$200,000 x 50%] and the applicant enterprise may receive $75,000 [$100,000 x 75%] as initial payment.

      Within 60 days after the completion of the export promotion activity, the applicant enterprise must submit a corresponding application for final payment with relevant supporting documents.  If the actual expenditure is $195,000 and TID considers all expenditures as eligible, the applicant enterprise may receive the remaining balance of eligible expenditure claimed, i.e. $22,500 (the total final amount of government funding approved [$195,000 x 50%] minus the amount of initial payment [$75,000]).

    4. Can an application for reimbursement be submitted if an application for initial payment is rejected?

      Yes, unless the application for initial payment was rejected due to ineligibility of the applicant enterprise or the activity concerned.  The application for reimbursement must be submitted within 60 calendar days after the completion date of the promotion activity concerned.

    5. Can a corresponding application for final payment cover expenditure items not included or not approved in the application for initial payment?

      Yes, an applicant enterprise may apply for funding support for expenditure items not covered or not approved in the application for initial payment in its corresponding application for final payment.  TID will consider these expenditure items based on the supporting documents provided.

      For example, if the applicant enterprise obtains further document proofs for expenditure items declined in the application for initial payment or if there are eligible expenditure items newly incurred in the conduct of the export promotion activity, the applicant enterprise may include these expenditure items in the corresponding application for final payment together with the relevant supporting documents.

    6. What if a corresponding application for final payment is not submitted?

      If an applicant enterprise fails to submit a corresponding application for final payment after having received an initial payment, TID may take administrative measures against the applicant enterprise including suspension of application services and cheque issuance (under other applications) for the applicant enterprise and its connected enterprises and/or related enterprises (i.e. enterprises of the same owner(s)/shareholder(s)/director(s) of the applicant enterprise).  Legal proceeding may also be taken to recoup from the applicant enterprise the full amount of initial payment together with any interest as required.

    7. When will refund of initial/excess payment be required?  What if the initial/excess payment is not returned?

      An applicant enterprise shall refund to TID the full amount of initial payment or the amount of payment in excess of the initial payment together with any interest as required, if the amount of initial payment is assessed to be in excess of the total final approved amount of government funding, or if the application is subsequently rejected due to non-compliance with the eligibility criteria and/or conditions of use of the EMF, or if the applicant enterprise fails to complete the activity concerned, or if the applicant enterprise does not submit an application for final payment for the activity concerned.

      If the applicant enterprise fails to return the excess payment or full amount of initial payment as requested by TID within the specified period, TID may take administrative measures against the applicant enterprise including suspension of application services and cheque issuance (under other applications) for the applicant enterprise and its connected enterprises and/or related enterprises (i.e. enterprises of the same owner(s)/shareholder(s)/director(s) of the applicant enterprise).  Legal proceeding may also be taken to recoup from the applicant enterprise the excess payment or full amount of initial payment together with any interest as required.

    8. What is the Funding Agreement for initial payment?

      The Funding Agreement for initial payment is a legally binding agreement between the Government and the applicant enterprise covering the funding support provided to the applicant enterprise under an arrangement of initial payment for an export promotion activity to be conducted by the applicant enterprise.

      Under the Agreement, the applicant enterprise agrees to the following in accepting an initial payment:

      • use the initial payment solely for conducting the export promotion activity under application;
      • complete the export promotion activity within the timeframe as declared in the application form;
      • submit all invoices, receipts and necessary documents to TID (under an application for final payment) for assessment of the final amount of funding support to be provided; and
      • refund to TID the initial payment or excess payment as required
       
    9. When should the Funding Agreement be signed?

      An applicant enterprise must sign in duplicate the Funding Agreement and submit it to the SME Export Marketing Fund Branch together with a duly completed application form and all necessary documentation when applying for initial payment for the first time.  If the application is successful, TID will sign the Funding Agreement and return a copy to the applicant enterprise for record by post together with an order cheque for the initial payment approved.

    10. Is the Funding Agreement required for each application for initial payment?

      Applicant enterprises are required to sign and submit in duplicate the Funding Agreement only for their first application for initial payment.  The Funding Agreement will apply to the first successful application for initial payment of the applicant enterprise as well as all subsequent successful applications for initial payment submitted by the same applicant enterprise.

    (II)  For Reimbursement

    1. How to apply for reimbursement under the EMF?

      Applicant Enterprises must submit duly completed application form together with all necessary documentation within 60 calendar days after the completion date of the trade fair/exhibition or business mission, the issue date of the trade publication containing the advertisement, the completion date of the relevant contract of the export promotion activity conducted through an electronic platform/media, or the completion date of the relevant project on setting up/enhancing the corporate website/mobile application of the applicant enterprise.

      Applications may be, lodged electronically through the online e-Form, or deposited in TID SME Export Marketing Fund’s Application Drop-in Box (located next to Enquiry Counter on G/F of Trade and Industry Tower), submitted by post or in person to TID’s “SME Export Marketing Fund” Branch.  Applicant enterprises should indicate clearly on the Application Form that they are applying for reimbursement of eligible expenditure items.  Please refer to the EMF Guide to Application for details regarding application procedures and documentary requirements.

  • D. Applications through Online E-Form

    1. What are the formats required for the supporting documents to be uploaded?

      Applicant enterprises applying through online e-Form should prepare the supporting document in accordance with the following requirements: 

      (i)  The file(s) must be in JPG, JPEG, PNG, PDF, DOC or DOCX format,
      (ii)  The information contained in the file(s) must be clear and legible (resolution no less than 200dpi), and
      (iii)  The e-Form supports 10 attachments at a total capacity of 10MB.  If the total number or size of files to be upload exceed the limits, enterprise should merge or compress the files beforehand, or upload them separately through “Submit Supplementary Documents” function.

      If necessary, TID may request for digital files of better resolution or the original of supporting documents for assessing the applications.

    2. How to use the “Submit Supplementary Document” function to upload files which exceed the supported limits, or submit supplementary documents?

      If the total number or size of files for uploading exceed the supported limits even after compression or merging (This e-Form supports 10 attachments at a total capacity of 10MB) in the submission of an application, or if provision of supplementary documents is required after the submission of an application, an applicant enterprise may upload the files concerned through the “Submit Supplementary Documents” function of the e-Form.

      Applicant enterprises may click here to re-enter the online e-Form system and click “Start Filling in a New Form” on the homepage , and then select “Submit Supplementary Documents”.

      Applicant enterprises should make ready the “e-Form Transaction No.” (with prefix “TID001”) or “Application No.” (with prefix “E”), Business Registration No., and the supporting documents prepared in the required format as mentioned in D1 above before using “Submit Supplementary Documents”.

      After successful submission, applicant enterprises may print or download the “Record of Submission of Supplementary Documents of Application for SME Export Marketing Fund” for future reference.

    3. Are original of the supporting documents required for e-Form submission?

      Applicant enterprises applying through online e-Form are required to submit a duly signed Declaration for Application (provided by the computer system in submitting the e-Form).  Enterprises applying for initial payment for the first time are also required to submit in duplicate a duly signed Funding Agreement.  As for supporting documents, they may be uploaded through the e-Form system but the images must be clear and legible (resolution no less than 200dpi).  Applicant enterprises must keep the originals of all the supporting documents.  If necessary, TID may request for digital files of better resolution or the original of the supporting documents for assessing the applications.  Failure to provide the required or legible supporting documents, or the duly signed Declaration/Agreement may cause delay in the processing of the applications.

    4. How to save the application data for future use?

      During anytime in filling in the e-Form, applicant enterprises may press the “Save” button at the footer of the page to save the data entered as a GFD file to the local PC.  Applicant enterprises may upload the file to continue to fill in the form later, or retrieve the data to apply for funding support for another activity.  A password will be required to protect the data to be saved.  The e-Form system will not be able to open the file and import the saved data without the password.

      To use the saved data, click "Fill in a Saved Form" on the Front Page of the e-Form, upload the saved data from the GFD file, enter the password, and then click the "Open" button.  Once the saved data is imported into the e-Form, an applicant enterprise should check if the details are accurate and valid.

    5. How to review a submitted application?

      After the submission of e-Form, application enterprises may download a “Declaration for Application/Application Record” in PDF format.  The document will provide the e-Form Transaction No., the Date and Time of online submission, details of the application filed, and a “Declaration for Application” for signature and submission by the applicant enterprises.

      Applicant enterprises may also contact “SME Export Marketing Funding Branch” of TID for review of their submitted e-Forms.

    6. Why can’t one proceed to the next page or submit the e-Form?

      This may be due to the following:

      • All the mandatory particulars have yet to be completed.  For example, Hong Kong Identity Card/Passport No. of the Owner /All Partners /Individuals holding >= 30% shares, and expenses of the export promotion activity/declared expense items, etc.
      • Rectification required for incorrect data input.  For example, incorrect format of e-mail address, start date or end date of an activity fall(s) outside the relevant application period, etc. [link to application period].


      Please check and input/amend the data concerned.

    E. Amendment/Withdrawal of an Application

    1. Can an application be amended after submission?

      If there is any material change to the information contained in an application after its submission to TID, the applicant enterprise should promptly inform TID in writing.  The relevant application number, the Business Registration number, and information on the export promotion activity concerned should be provided in the written request to facilitate the processing of the request and to avoid any confusion.  TID will not accept any amendment to an application which will render the application null and void.

    2. Can an application be withdrawn?

      An applicant enterprise wishing to withdraw an application already lodged with TID should submit a written request to TID to withdraw the application.  The relevant application number, the Business Registration number, and information on the export promotion activity concerned should be provided in the written request to facilitate the processing of the request and to avoid any confusion.  For an application under which initial payment has been issued, the applicant enterprise is required to return the initial payment to TID upon withdrawal of the application together with any interest as required.

    F. Application Result

    1. When will an applicant enterprise be notified of the application result?

      Under normal circumstances, TID will complete the processing of a valid application, including an application for initial payment and the corresponding application for final payment, as well as an application for reimbursement, within 30 clear working days from the date of receipt of the duly completed application accompanied by all necessary documentation.  Applicant enterprises are reminded to ensure that their applications are submitted to TID together with all the supporting documents required.  In the case of an application for final payment, applicant enterprises should make reference to the notice of the result of their applications for initial payment for any additional information required for its application.  Failure to submit supporting documents by applicant enterprises may cause delay in the processing of their applications. 
       
      TID will notify an applicant enterprise of the result of an application (successful or otherwise) by ordinary post.  Any original documents provided by an applicant enterprise will be returned together with the notification if requested.  For a successful application, the applicant enterprise will receive the approved government funding by an order cheque bearing the full name of the applicant enterprise.  For first-time successful application for initial payment, the applicant enterprise will also receive a copy of the funding agreement on initial payment signed by TID for record.  For unsuccessful applications, TID will explain the reasons in the notification.

    G. Others

    1. Will late applications be accepted?

      Late submissions will not be accepted.  TID will base on the date an application is received by TID having regard to the start/completion date of the trade fair/exhibition or business mission, the issue date of the trade publication containing the advertisement, the start/completion date of the relevant contract of the export promotion activity conducted through an electronic platform/media, or the start/completion date of the relevant project on setting up/enhancing the corporate website/mobile application of the applicant enterprise, to determine whether an application is received  within the application period as set out in the EMF Guide to Application and hence decide whether an application is late or not.  Under all circumstances, Hong Kong time will be used for determining whether an application is late regardless of any time zone difference in the case of export promotion activities outside Hong Kong.

      If an applicant enterprise has missed the deadline for submitting an application for initial payment before the commencement of an export promotion activity, it may submit an application for reimbursement within 60 calendar days after the completion of the activity concerned.

    2. How to determine if an application submitted is late?

      TID will base on the date an application is received by TID having regard to the start/completion date of the trade fair/exhibition or business mission, the issue date of the trade publication containing the advertisement, the start/completion date of the relevant contract of the export promotion activity conducted through an electronic platform/media, or the start/completion date of the relevant project on setting up/enhancing the corporate website/mobile application of the applicant enterprise to determine whether an application is late.

      Applicant enterprises are reminded that TID will not accept the responsibility for any failure in delivery by post or through EMF’s Application/ Drop-in Box.  For submission by post, applicant enterprises should take note of the lead-time required for and the risk involved in submitting applications by post.  In case the due date for submission of an application falls on Saturdays, Sundays and public holidays, applicant enterprises should ensure that their applications are properly received by TID on the working day immediately before the due date; otherwise the applications will be regarded as late.

      For applications deposited in the EMF’s Application Drop-in Box outside office hours will be considered as properly received by TID on the next working day. 

      Under all circumstances, Hong Kong time will be used to determine whether an application is late regardless of time zone difference in the case for non-local activities.

    3. How to determine priority in processing applications?

      Applications will be processed on a first-come-first-served basis according to the time and date of receipt of a complete and valid application by TID.

    4. How to complete the column "Form of Business" in the application form?

      For sole proprietorship, please provide the owner's name and other relevant information.  In the case of a partnership, please provide the names and relevant information of all partners.  For a limited company, please provide the names and information of the individuals having 30% and/or more share holdings.  If there is no individual having 30% and/or more share holdings of a company in question, please provide the names and information of all shareholders.  If an applicant enterprise is held by corporate shareholder, please provide the names and relevant information of all directors of the applicant enterprise.  An applicant enterprise is required to submit documentary evidence in this regard (e.g. For unlimited company: Certified Extract/Electronic Extract of Information on the Business Register, i.e. Form 1(a) or Form 1(c) of the Business Registration Office, issued within the past 2 years; For limited company: full copy of the most recent Annual Return (i.e. Form NAR1) or Incorporation Form (i.e. NNC1) of the Companies Registry).

    5. Can an SME apply for the EMF for trade fairs/exhibitions that are held regularly?

      Each application under the EMF should cover one export promotion activity.  Trade fairs/exhibitions held at regular intervals, such as annually or quarterly, are regarded as individual and separate activities.  An SME may submit an application each to cover these activities.

    6. Can one application form cover several advertisements placed on different issues of the same trade publication?

      No.  One application form can only apply for funding support for one advertisement on a single issue of a publication.  If an advertisement is placed on several issues of the same trade publication, an applicant enterprise should submit an application for funding support for each issue of the publication, together with relevant documents.

    7. If there is no issue date on a publication, when should an SME submit an application?

      For advertisement in a trade publication, if there is no issue date on the publication or the publisher does not inform TID of the issue date, the first day of the month/quarter of issue of the trade publication will be taken as the issue date.

    8. Is it compulsory to include the company name and contact information of an applicant enterprise in an advertisement placed on trade publication, electronic platform/media or a corporate website/mobile application of the applicant enterprise?

      Yes.  An applicant enterprise must place an advertisement in the capacity of a Hong Kong SME.  Name of the SME and its Hong Kong contact information (including address, telephone number and fax number) must appear on the relevant advertisement.  With regard to setting up or enhancing the corporate website/mobile application of an applicant enterprise, the website/mobile application under application must contain information about the applicant enterprise, its products or services, as well as its full company name and Hong Kong contact information under the requirement.

    9. What documents will be accepted as status proof of employers and/or employees?

      Mandatory Provident Fund (MPF) records issued by the trustees will normally suffice.  Other documentary evidence (e.g. for employer: Certified Extract/Electronic Extract of Information on the Business Register, i.e. Form 1(a)/Form 1(c) of the Business Registration Office (issued within the past 2 years) or the most recent Annual Return (i.e. Form NAR1) or Incorporation Form (i.e. NNC1) of the Companies Registry; for employees: employment contract, salary payment record, and Employer’s Return of Remuneration and Pensions for the Inland Revenue Department) will be required if no MPF records are available.

    10. Under what circumstances will an applicant enterprise be required to provide additional documentary proof?

      To ensure the proper use of public money, TID will review applications received at random.  An applicant enterprise may be required to provide additional supporting documents (e.g. invoice, receipt, business contract, letter of credit, shipping document, bank statement, tax return, etc.) to demonstrate that it has substantive business operations in Hong Kong.  TID will also contact third parties including the organiser of the relevant export promotion activity and the MPF trustees to verify the authentication of the information provided by an applicant enterprise.  Applications without sufficient supporting documents will be rejected.

    11. Successful case sharing: How to use the funding support from the EMF to expand markets outside Hong Kong?

      SMEs face various challenges in export promotion due to their limited resources and knowledge about overseas markets.  Hence, the EMF is launched to help SMEs expand their business through participation in export promotion activities.  TID has interviewed an EMF beneficiary to on how the EMF has assisted his company in tapping the business opportunities in the Mainland market.

      Please click here for the full article (available in Chinese only)

 
Last Revision Date : 01 June 2020